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Fanlore is a project of the Organization for Transformative Works (OTW). The OTW is a nonprofit organisation, founded by fans and staffed by fans working on a volunteer basis at all levels. Internally, it’s organised in ‘committees,’ which take care of different tasks — carry projects forward, consult with other committees, help the entire organization.

The Fanlore committtee team works on maintaining the fandom wiki, supporting its editors, promoting it and enforcing its policies. Internally, the Fanlore Committee consist of staffers, gardeners and graphic designers all of whom are volunteers and part of the Fanlore Committee.

Contributors and Advanced Editors are volunteering their time and effort to improve the Fanlore wiki but usually not part of Fanlore Committee.

Note: Users are people who read the wiki but do not contribute material. They may or may not use "talk" pages.

Roles & duties of wiki editors

The following tiers are available.


Contributors (or: Editors) are users who register with an intent to edit existing or contribute new material to the wiki. They should adhere to the guidelines provided in order to maintain the wiki's policies, though they may have varying levels of involvement - they may sign up to correct a single page, or with the intent to frequently add/edit. Overall, these users:

  • Create and add to pages with the intent to expand and improve the wiki
  • Edit pages boldly with the good-faith intent to correct and improve the wiki
  • Work with each other and admins to resolve disputes
  • Employ user-collaborative knowledge building - editing in areas the user is familiar with, with the intent to improve the wiki
  • Avoid disruptive editing (ref
  • Accept and employ consensus-based decision making

Advanced Editors

Advanced Editors are experienced editors who have special editing privileges. They are authorized to move and delete pages on Fanlore.

Committee roles and duties

If you want to join the Fanlore Committee as any of these roles, please click on the related pages how to apply.


Gardeners are a group of contributors who, in agreement with admins, perform more administrative tasks around the wiki (quite possibly as well as the tasks outlined for Contributors above). It is a Gardener's responsibility to:

  • Perform specific tasks as assigned by admins or self-assigned, based on interests and talents (e.g., text editing, formatting, disambiguation, cleanup, marking for expansion)
  • Monitor changes that occur on the wiki for their adherence to wiki policies, provide guidance for the contributors of those pages where necessary
  • Provide first-line support for users, especially new users
  • Be reasonably available and undertake responsibilities on a regular (preferably frequent) basis
  • Peer review?


Staffers’ work is more administrative: drafting Fanlore policies and documentation, and answering user requests such as the removal of fans’ legal names from wiki pages and complaints about its content. We also make plans for how to promote Fanlore, such as coming up with new events or social media content. Fanlore also has a couple of staffers who work exclusively on the technical side of Fanlore.

Graphic Designers

Graphics Designers create content for Fanlore’s social media accounts and help brainstorm ways to make them more effective. This is a position that has been created recently with the goal to grow Fanlore’s social media presence and find ways to get new people to join us in editing Fanlore.


  • Oversee, recruit and manage Gardeners & Outreachers
  • Help build wiki structure in accordance with overall policy.
  • Monitor activity on the wiki.
  • Speedy deletion in accordance with policy.
  • Admins are able, on request, to change usernames.

Fanlore Committee

  • Address overall organisation issues, such as changes to the sitemap, administration and policy; maintain a system to inform the community of any changes
  • Keep the back-end of the wiki functioning smoothly and effectively - install new extensions, perform upgrades, test security, etc.
  • Address disputes where they are unresolved between users, contributors, gardeners, etc.